If you’re looking for the best way to be fully prepared to respond to data requests, you have come to the right place. At Barrister Digital Solutions, we provide expert guidance to assist our clients through the eDiscovery process. Here’s what you need to know ….
Understanding EDRM Workflow
It is a method of looking at a standardized eDiscovery workflow but it is not a technical standard. Of course, with improvements in technology, the EDRM process has become a bit outdated. However, there are some vendors who still use it effortlessly to communicate to their customers to arrive at a basic level of understanding.
EDRM comes in a few stages with the first one being information management. Here, everyone involved in the storage infrastructure should always practice good data hygiene. If there’s a data request from compliance or eDiscovery, the storage infrastructure should always be organized. That way, you can avail any information required through the data request effortlessly.
The next stage of the workflow is identification. Here, the custodians should be able to identify any potential data relevant to the legal matter at hand. The next two stages are preservation and collection. It’s hard to separate these two stages with regards to timing. With preservation, you should be able to secure data against any deletion or modification. It’s also referred to as a litigation hold.
With these first 4 stages, there’s always intense involvement of the IT department. The next stages require the intense involvement of the legal, process, workflow, and technology experts. Here, the stages include processing, review, and analysis. The attorneys, with the guidance of our expert consultants and project managers, can use a software or personal expertise to determine whether a specific piece of data is relevant to the legal matter at hand. Finally, the last stages are production and presentation where the attorneys produce relevant data in a simple form to present to the judge or opposing counsel as required.
Role of Storage Administrators
As mentioned above, the first four stages require a lot of involvement from the IT department and Forensic Consultants/Analysts. Additionally, they have a lot of impact and demands. Attorneys at this stage require a lot of support from the IT and Forensic teams.
The right tools and workflows can be used to perform, any policy-driven data retention or management. During the information management stage, the storage infrastructure should be searchable, compressed, minimized and efficient.
BDS takes a proactive approach so that the dynamic indexes are always ready when required. That way, you can provide any necessary information for compliance or eDiscovery requests. It’s also a good way to practice the best data retention practices.
During the identification process, keywords still count because they are the basic standards of searching for any data. It is an easy endeavor that any enterprise search mechanism can be used effortlessly to find the right information.
With the preservation and data collection stage, attorneys need to provide the data but actually prove it is secure without any third party access. Additionally, some IT support will be required to preserve any large sets of information quickly and securely without interrupting the business processes. It’s not a good idea to freeze any data that might still be used for various business needs. It can be achieved by using a repository or keeping the data in place, and our company will help you achieve exactly that.