16
Oct

Electronic Data Discovery: Features And Benefits

Electronic data discovery, also known as E-discovery, is the process of researching, identifying, collecting, and producing electronically stored information (ESI) to be shared in a court of law.  The process involves electronic data mining from emails, presentations, documents, voicemail, video and audio files, web sites, databases and the social media.  Due to the sheer volume of e-data that can be collected per instance, data research firms (legal firms) use a sophisticated algorithm to mine only relevant data for a particular case.  E-discovery experts help expedite the data mining process which not only saves time and money but also improves accuracy and actionable finding. This thus makes it easy for litigators to build a case. Electronic data discovery, also known as E-discovery, is the process of researching, identifying, collecting, and producing electronically stored information (ESI) to be shared in a court of law.  The process involves electronic data mining from emails, presentations, documents, voicemail, video and audio files, web sites, databases and the social media.  Due to the sheer volume of e-data that can be collected per instance, data research firms (legal firms) use a sophisticated algorithm to mine only relevant data for a particular case.  E-discovery experts help expedite the data mining process which not only saves time and money but also improves accuracy and actionable finding. This thus makes it easy for litigators to build a case.

One of the reasons many lawyers today rely on electronic data discovery is that the data produced contain metadata (author, time-date stamps, file properties, recipient information, etc.) and is more dynamic. Such data is needed to eliminate tampering and spoliation claims, hence contributing to making a case. Such isn’t possible with hard copy evidence that can be tampered with very easily.

Due to the massive volumes of data produced during the e-discovery process, paralegals and contract lawyers are forced to review the data sorting it from the most relevant and discarding the rest. The analyzed data is then converted to static formats (PDF or TIFF) for preservation and redaction of non-relevant and privileged information.

Benefits of Electronic Data Discovery for Legal Practices

1. Produce accurate evidence with easeThanks to e-discovery, paralegals and lawyers can produce large volumes of substantial evidence within a matter of days, or even hours.  Accuracy is the key to winning a case for many litigators.  E-discovery makes it easy for one to produce enough pieces of accurate information for evidence, information that can be shared seamlessly across the court.  The tedious process of logistics and information discovery is greatly reduced for paralegals and support staff. Litigators can, therefore, use the acquired info to make their case.

2. Saves time and moneyLawyers bill their clients per the hour. This includes the number of hours the attorney spends doing research and finding evidence for your case.  This makes legal cases too expensive for most individuals.  E-discovery, however, reduces the time needed for data mining and research significantly.  This gives the attorney more time to prepare for the case, and bill fewer hours at the end of the day. This saves both the attorney and client valuable time, hence cost savings at the end of the day.

3. Eliminates coding sheetsMany lawyers and legal assistants still use coding sheets when compiling notes. Most of the notes are handwritten, which makes compiling data from the same, error-prone and aggravating.  The notes are then classified in folder form, a process that makes it easy to misplace or lose a vital document.  This is however not the same with electronic data discovery.  E-discovery makes it possible for collected information to be tracked electronically using annotations. Litigators can access this information at the touch of a button as the documents are stored in a centralized server.  Cases of lost documents or evidence are greatly reduced, thanks to e-discovery.

4. Actionable findingsWith almost everything digitalized, finding actionable information is relatively easy with e-discovery.  The fact that many people use smartphones and internet of things (IoT) also makes it easy for lawyers to find evidence electronically. With a court directive, litigators can get evidence from emails, private chats, social media, surveillance cameras, and websites as well. The best thing about electronic data is that there’s always a trail that one can use to find more evidence.  A team of highly experienced data specialists is however needed to make this possible.

What Makes Barrister Digital the Ideal Company for E-Discovery Solutions

As hinted earlier, electronic data discovery is a complicated process that only professionals can handle it expertly.  Many legal firms are teaming up with e-discovery companies to help expedite the process of retrieving evidence and other pieces of information that can help their cases.  Barrister Digital is one of the market leaders in this field. Some of the essentials that have put the company ahead of its competition in terms of e-discovery solutions are outlined below.

1. Advanced search: This feature ensures exhaustive data research, tagging, and robust data. This reduces error-rate significantly.
2. Annotations: Annotations are meant to ensure there is a collaborative narrative and centralized access for future references.
3. Document conversion: Litigators need all the relevant and vital information/evidence complied in an easy to access document or file. The company provides parameters that ensure secure document conversions.
4. Auto-redaction:  Redactions are vital in ensuring privileged information isn’t shared in the findings.  Although most companies still use manual redactions, you can use the auto-redaction feature provided by the company. The auto-redactions are only made on the final copies while original documents remain untouched for future references.

More and more litigators are embracing the power of electronic data discovery. With everything going digital, e-discovery makes it easier to find valuable and actionable data, fast and easy.